Best practices to keep your investments working for you.
Owners
Owners
Overview
Alder's focus on “best practices” is designed to deliver value added services to the most important people in our organization, our property owners and residents. We accomplish this by implementing the following:
- Develop strong, long-term relationships with our residents leading to the creation of value for our owners, community, and company.
- Find innovative ways to control costs while increasing our client's property value and maintaining the highest level in resident satisfaction and comfort.
- A commitment to being the property management company of choice in every aspect of the industry we serve.
Effectively managing classic owner/resident relationships, blending the investment expectations of our property owners with the value that our quality residents expect. We are one of the premier property management companies – Portland Oregon.
Our Services
Whether you are an Owner that is looking for full service property management, services to handle leasing, or assistance with vacant properties, Alder Property Management can help. Contact us today for a tailored assessment of your property management needs!
Full Service Property Management in Portland Oregon
Marketing and Advertising
- Aggressive advertising in multiple mediums and showing your property
- Signage at each property
- Rental market analysis
- Company website with rental listing information slide show
Resident Relations
- Comprehensive screening and selection of quality residents
- Preparing and executing rental agreements
- Move in/move out inspections and walk-thru
- Lease renewals and rent increases
- Lease enforcement, fines, and eviction management
Accounting
- Rent and security deposit collection/management
- Monthly Owner disbursements via direct deposit
- Itemized monthly and annual account statements, making tax filing easy
- Online owner portal to access monthly reports anytime/anywhere
- Owner, Resident, and vendor transaction management complete
- Bill payment
Site Management
- Regular site visits including site inspections
- Coordinating work to prepare for new residents
- Coordinate all interior/exterior repairs and maintenance
- Emergency services available
- Landscaping service available
- Property condition reports upon Resident move-in and move-out
- Arrange and supervise any pre-rental work that may be required.
- Handling the eviction process, should that be necessary.
Our Fees
- Please contact us for your no obligation quote today.
Responsibilities
Alder's focus on “best practices” is designed to deliver value added services to the most important people in our organization, our property owners and residents. We accomplish this by implementing the following:
- Notify Alder of any ownership change or imminent Owner change for the managed property.
- Supply Alder with complete and accurate information so that Alder can service the management account properly.
- Review Owner statements monthly and notify Alder of any discrepancies found as soon as possible.
- Support Fair Housing Laws and Guidelines, as well as all necessary legislation.
- Maintain an adequate current insurance policy for your property; review property insurance yearly and update as needed; and, name Alder as an additional named insured on the policy.
- Pay mortgage, property tax and insurance when due.
Keep the property 'habitable':
- Lockable doors and secure windows that are not broken.
- Clean dwelling at time of move-in.
- Working heating system.
- Working electrical system that meets code requirements.
- Plumbing system that is functional and not leaking.
- Secure roof with no leaks.
- Insect and rodent free environment.
- Smoke detectors, properly located and functional.
- Generally the better condition your property is in, the better quality Resident we will get you! The Portland rental property management team is equipped to help you with “make ready” preparations as needed.
Insurance
You should advise your insurance company that the property will be a rental unit. Make sure that you have adequate property and liability insurance coverage. In order to protect your investment the amount of insurance should equal the replacement cost of the property. To satisfy yourself that you have adequate coverage we recommend you contact your insurance agent for specific details.
If your property is vacant for an extended period of time (typically 30 days or more - check with your insurance agent), request that your insurance agent add a vacancy clause to your policy. Without this clause your insurance could be invalid.
The Property Management Agreement requires the Owner to carry insurance adequate to protect all parties. We must be provided copies of coverage no later than thirty (30) days after signing the Property Management Agreement.
Owner Statements Available Online
Did you know that you can now access your owner statements online?
Benefits:
- Concise statements covering the performance of your property for the previous month
- All data on your property is stored in a state-of-the-art data center
- Access information about your property 24/7
- Access information about your property from anywhere with an internet connection
How it works:
In order to keep your financials secure, we use a state of the art portal system which communicates with your email.
Each time you wish to view your reports, you must visit the portal and enter in your email address. You will be emailed a single-use link where you can view your statements. This link does not have a time limit, however, it will only work once.
Investing in Leading Technology
We have invested in a web-based property management and accounting software from AppFolio so our experienced team can manage your properties with the highest level of service. Our software not only provides great benefits to our office but we are also able to share many of these benefits with you:
- Respond more quickly and offer excellent service to both owners and residents. At any time and from anywhere, we are able to securely access data about all properties. Sensitive records are safely stored in a state-of-art data center which is automatically and routinely backed up.
- Save time and paper by using email to send monthly owner statements. The statements are organized in a concise and easy to read format that details the performance of your property for the previous month. We can also post these monthly statements on a secure Owners Portal.
- Process and respond to maintenance requests more quickly. We can quickly resolve issues by accessing vendor information and using electronic work orders for more efficient communication. All records are stored for future access.
- Pay you even faster every month. Deposits can go directly into your bank account using ACH (electronic payments).
- Market your properties in more locations across the Internet, filling vacancies much faster. Our integrated system lets us professionally advertise your properties on our company Web site, Craigslist, and other Internet locations.
- Prospective residents can apply online with the click of a button. Online applications are integrated with all vacancy postings. This means we avoid paper applications, saving lots of time and ultimately filling vacancies more quickly.
- Residents can avoid sending rent checks by paying their rent online. We avoid the time and expense of managing rent checks each month and this is a great value-add service for residents.
Testimonials
“Alder helped me get my property rented while providing outstanding service and communication! I felt at ease throughout the entire process.„
~ Sean & Kira (Owners)
“It has been a complete joy to work with your Team. I appreciate your attentiveness and hands on approach to managing my property.„
~ Ron (Owner)
“We moved here to Portland from Maine and was lucky enough to find a place from Alder Property. Their staff was so helpful and friendly, and they surely made our move less stressful.„
~ Sara (Tenant)
Contact Us
Alder Property Management
5319 SW Westgate Dr., Suite #219,
Portland, OR 97221
Please send all mail to:
4110 SE Hawthorne Blvd. #220,
Portland, OR 97214
Dropbox Location:
1739 NE Broadway St.,
Portland, OR 97232
Ph: (503) 419.9798
Fax: (503) 715.5796
